If you’ll be passing out candy for Halloween this year, let us know on our Facebook page and see who else is participating. For the latest neighborhood news, keep reading for September’s board minutes.
Secret Woods Homeowners Association
Board Meeting- Monday 9/14/2020 at 6 pm
Online meeting via ZOOM
1. Establish Quorum:
Board members present- Dan Flynn, Matt Hanson, Ramses Marte, Sallie Wnuk, Jenny
Barth, Rebecca Lee, Tracy Winfree. Certified quorum.
Guests present- Byron DeLong, David Theus, David Hargnet, Laurie Flynn, Katherine
2. Voted to approve previous minutes- Approved
a. Matt provided a financial update- All bills are paid for the month. Able to roll over
the CD about to expire at the end of the month. Matt is using excel spreadsheets
that Gary set up.
b. Discussion on how to code the bill used to pay the church for the annual meeting.
Annual Meeting currently not listed in budget items.
c. Dan will work with Bill to have the bills get routed to Matt as treasurer.
d. Discussion on what keys to provide to Matt to be able to access bills.
Old Business:
1. Board approved NTE $700 to have the previous 2 years audited by Debbie’s
Accounting. Dan will gather the information and handle that.
2. Package mailbox is broken. The work order has been in since February.
3. The little library installation- Nate Lee and Joe Reiney will install the library in when it
cools off.
4. Pool keys- Dan needs to get with Wayne about being added to Piners to allow for copies
to be made for new homeowners.
5. Secret Pool room- Tracy has looked into different lock options. Board approved NTE
$200 for purchase and Tracy will install the lock. Tracy will also make extra keys but will
primarily use the code. Thanks Tracy!
6. Pool refurbishing quotes being conducted. Ramses offered help from his wife if there are
other questions about the code of health as the board gets quotes. He also voiced
concern over the lock being a safety concern due to not being able to exit the pool area
without a key. The board will look into other lock options in the future. The Department of
Health has never brought this issue up before but it is something to consider for the
future.
7. Security discussion- This also came up in the annual meeting. A gate won’t work
because the community would own everything (streets, sewer, etc) and it would be too
big of an expense for the community.
8. David and Tracy commented that they both have cameras installed around the house for
added security. This is a good suggestion for others as well.
New Business:
1. Small pond pump
Options from Lake Doctors:
Repair- $1000
Brand New Sprinkler head- $2000
Aerator- $2300 with a 3 year warranty. What does the warranty include?
The GFI didn’t shut down and it overheated. There was a plastic bag wrapped around
the motor. Motion NTE $2500 for repair- approved.
2. Flag light is out. Dan will fix TBD. Thank you!
3. Pool area cleaning concern- Sallie observed lack of cleaning and called the cleaning
company to report. The company apologized and said that it would not happen again.
The board will continue to inspect the work of the cleaning company for future review.
4. All board members emails are updated on the website. Sallie will check with Bill to make
sure that only current board members receive emails.
5. Sallie observed that the picnic table by the lake is falling apart and 9/1/9 needs to be
removed. Any volunteers available Saturday 9/19 at 3 pm? Pending weather. Jenny will
post on the mailbox board and Facebook group.
Miscellaneous
4 Lots that need letters for yard and upkeep. David T. volunteered to write and update letters
and will send to Sallie to approve and send out. Thank you David T!
ARC has approved several fences and pavers.
Discussion on the ants in and around the pool. Bug Out only sprays the grass. We need the
ants to be taken care of. Laurie sprays for ants about once a week. Dan will look into adding
these services.
Welcome Committee- Julie has continued the role of welcoming new neighbors- Thanks!
Sallie will look into doing a food truck Friday to have a fun event for the families.
Corporate website is updated and Jenny will submit a receipt for reimbursement.
Tracy offered the option to move the time to another time but no others had specific times that
were better. Voted to move the board meeting to 6:30 starting for next board meeting in
October.
Thank you Byron for hosting the ZOOM!
Meeting adjourned at 6:57.
