From the neighborhood fence repair to sod and pressure washing, catch up on all the neighborhood news in this month’s board minutes.
Secret Woods Homeowner’s Association Board Meeting
Monday, April 13, 2020
- Certify Quorum
- Board Members: Julie Carter, Dan Flynn, Tracy Winfree, Rebecca Lee, Gary Basset, Velma Milliner
- Guests: Pat Mallon, Chris Fowler, Nivens, Byron DeLong
- Meeting called to order at 6:00 p.m.
- Previous minutes were approved.
- Financials:
- Gary discussed the March reconciliation. The budget is balanced, and the HOA continues to spend under budget.
- Discussion/proposal to add a Board Discretionary Fund to the budget. Will this need to be added/approved by the next board?
- Discussion of savings/contingencies and funds in CDs.
- Old Business:
- Mail: Package box 1254A and SWHOA box are not yet repaired. SWHOA mailbox is rerouted to Dan Flynn’s box. Working with the post office on the repairs.
- Pool leak: repairs to be completed in the fall after the summer season ends.
- Lor 97: No change.
- Library: Julie is going to order soon. It was decided to use a composite post that screws into the ground (27 inches). Gary/others to help with installation.
- Bugout: They have the correct key for the maintenance gate.
- Irrigation: tbd
- Pool flooding: Working with ASP.
- Sod and Pressure Wash: Need $550 for 1 more pallet of sod. $550 approved by board. The areas inside the pool gate and near the maintenance gate are thinning. Discussion about different types of sod.
- Fence Repair: $6426. The project will start around May 1.
- New Business:
- Annual meeting: Postponed. Southpoint Baptist Church is closed. Dan to send out an email about the postponement. If the resident does not have an email address on file, he will send out a letter. We need to have 30-60 day notification prior to holding an annual meeting. Discussion about having a Zoom informational meeting. No votes. We would just discuss the previous year/budget.
- Tenure status: Tracy and Gary will extend due to annual meeting postponement.
- Insurance renewal: Discussion of different policy types and fees that were itemized in the bill. Should we shop for other coverage? Tracy will get a quote from some other companies to see if what the HOA is being charged is reasonable. Board will make a decision this week.
- Emergency plumbing repair: Dan had the broken line fixed. Submitted $200 bill and board approved.
- New basketball backboard: Motion by Tracy. Julie 2nd. Board approved. Not sure of cost yet.
- Pool permit: No bill yet. The permit is good until June 30.
- Miscellaneous:
- Discussed dues. HOA fees are due May 1. Reminders are posted at the mailboxes and on Facebook. The drop box at the mailbox can now be used for checks.
- Meeting adjourned.
- Next meeting:
Monday, May 4, 2020 via ZOOM
