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July 14, 2003 board minutes
The Secret Woods July 14 board meeting was called to order at 6:34 p.m. by Board President Joe Miller in the conference room of the YMCA on Belfort Road. The following board members attended: Bill Bortzfield, Joe Miller, Tom Bozak, Jim Cowling, Byron DeLong, Horst Pophal and Sallie Wnuk. Residents George & Chris Johnson, Harold and Gerda Humphries, John and Mary Loving. Humphries and Christian Bassett also attended. The meeting was opened with the reading of the June minutes. The minutes were approved as read. Joe said he would get an electronic copy of the June minutes to Bill so they could be posted on the Website. No accounting report was available. Attention then turned to the pool. Sallie Wnuk reported pool repairs have been completed at a cost of $3,500. Joe reports deadbolts on the bathroom doors have also been switched out. These deadbolts actually need a different key than the one used for the pool entrance and the main bathroom locks. They will not be used, except by the board if there is ever a need to lock the bathrooms. Joe noted there has been algae spotted in the pool. Sallie will point this out to Portofino Pools. Joe then updated the board on the pool entranceway and bathrooms. He said concrete trim has been installed. The workman also installed a countertop in the pool supply room. Sallie stated there are several families that still owe homeowner dues from 2002-2003. Pool keys have been held back from these residents. She reported there a total of 14 outstanding bills. Joe will be personally contacting these families. Joe announced the annual meeting had been delayed again. Joe is planning a date in August. Harold pointed out the dues still haven't been collected for 2003. He also said that this pushes back the annual dues time to at least late August. Joe disagreed with this interpretation of the covenants, saying the dues run by calendar year and that a late collection date one year doesn't mean the collection date in future years also has to be slid back. There was a lot of debate over why dues collection letters had not been sent out yet. Attention then turned to a yard trailer being moved. A family, which has been violating the covenants by keeping the trailer, has agreed in writing to move it. The family also received a written warning that the neighborhood will have the trailer towed if the family goes not comply. Gerda reported that the block captains have been appointed and they have been visiting folks and updating the new resident directories. The new directories are now being handed out by the block captains. Any family that hasn't received a directory should contact his or her block captain. Jim Cowling noted his home had been burglarized. It appears the burglars have made another attempt. Jim noticed his back screen had been cut. Some other neighbors believe they have seen the suspects. Jim believes two people may be working together. Jim also brought up that the fences around the neighborhood are beginning to rot. Horst suggested the board hold one of its meetings in the neighborhood, so all the board members could walk around and see first hand the fencing that needs replacing. The next board meeting was scheduled for Monday, August , 11. The meeting was adjourned at 7:24 p.m. Submitted by Board Member Bill Bortzfield on 07/15/03. |
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