Tom then delivered the treasurer's report.  Through Sept. 26 the neighborhood's current balance was $24,921.45.  Nine residents still owe their annual dues.  Of the nine, two have called to say they are mailing their checks.   A title company also called to say a check is on the way.

Tom also reported that the neighborhood  has opened a new business account.  The treasurer's report was accepted as delivered. 

Sallie then addressed old business. Harold Humphries said he did contact the gentleman that previously  volunteered to perform an audit.  But the gentleman is no longer willing to conduct the audit.

Discussion then turned to what the parameters of the audit would be and where the board should look for an auditor.  Harold agreed to track down three separate quotes.  The board agreed the period of May 2002 through September 2003 will be audited, assuming an auditor can be found to perform the task for $1,500 or less.  

Sallie agreed to price some signage and report back to the board at the next meeting.

Attention then turned to new business.  Sallie asked whether our insurance coverage should be upped.  Tom Bozak has already gotten some quotes.  The board agreed to postpone considering any insurance adjustments until the cost of the audit was known.

Harold stated that he believed the covenants called for all board members to be bonded.  No one at the meeting actually knew whether board members were in fact bonded.  Carol Bozak agreed to look into whether board members are bonded. 

Harold then said he would like to see the contracts for various services the neighborhood has performed.  Sallie said in most cases there were no written contracts.

Sallie then moved into new business concerning the pool.  She said Joe Miller, who has been volunteering his time to clean the bathrooms, is no longer interested in continuing that chore.  Byron DeLong agreed to take on the task of getting bids to have a cleaning company come in to perform the service.

Attention then turned to unpaid dues.  The board voted to send out registered letters to homeowners who do not paid their dues by October 22.   Carol said there were also two residents who said they have paid their dues but there is no record of payment.  

The board agreed the burden of proof is on the homeowner.  But the board also agreed to reimburse any homeowner for bank research costs up to $25 to track down statements showing the dues were paid.

Harold made a motion to give the board president the authority spend up to $300 without board approval for any emergency that arises (i.e. a busted pipe).  The board approved the motion.  He also made a motion that up to $400 per year be approved for plantings at the neighborhood's entrances by volunteers.  His motion included giving the board president authority to approve the purchase of plantings without prior board approval.  That motion was also approved.

The board officially named Gerda Humphries as the neighborhood's block captain coordinator.

An outstanding payment of $2,500 was received by the board and the matter has been resolved.

The meeting was adjourned at 8:20pm.  The next meeting was scheduled for Monday, November 3 at 6:30pm.