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Archived minutes

Feb. 2011 minutes
Jan. 2011 minutes
Dec. 2010 minutes
Oct. 2010 minutes
Sept. 2010 minutes
July 2010 minutes
May 2010 minutes, annual homeowners meeting
April 2010 minutes
March 2010 minutes
Feb. & Jan. 2010 minutes
Dec. 2009 minutes
Nov. 2009 minutes
October 2009 minutes
Sept. 2009 minutes
Aug.t 2009 minutes
June, July 2009
2009 Annual homeowner's meeting & May 11 minutes
March 9, 2009
Sept. 2008 - Feb. 2009 minutes
August 11, 2008
No July minutes received
June 9, 2008
2008 Annual homeowner's meeting (May)
April 2008, December 2007
Jan./Feb. 2008
Nov. 11, 2007
Octo. 8, 2007
Sept. 10, 2007
Aug.13, 2007
July 9, 2007
June 11, 2007
May 2007 - Annual Homeowners Meeting
March/April 2007
Feb. 12, 2007
Jan. 8, 2007
Dec. 12, 2006
Nove. 13, 2006

Oct. 9, 2006
Sept. 11, 2006
August 14, 2006
July 10, 2006
June 12, 2006
May 22, 2006
2006 Annual homeowners minutes
April 10, 2006
March 20, 2006
February 13, 2006
January 9, 2006
December 12, 2005
November 14, 2005
October 10, 2005
September 12, 2005
August 15, 2005
July 11, 2005
Annual Homeowners Meeting, June 20, 2005
June 13, 2005
May 9, 2005

April 11, 2005
March 7, 2005
February 14, 2005
January 10, 2005
December 13, 2004
November 8, 2004
October 11, 2004
September 13, 2004
August 9, 2004
July 12, 2004
Annual Homeowners Meeting, June 14, 2004
May 10, 2004
April 12, 2004
March 8, 2004
February 16, 2004
January 12, 2004
December 8, 2003
November 3, 2003
October 6, 2003
Sept. 23, 2003 Annual Homeowners Meeting
September 8, 2003
August 11, 2003
July 14, 2003
May 12, 2003
April 14, 2003
March 10, 2003
Feb. 3, 2003 minutes
Jan. 13, 2003 minutes 
Nov. 04, 2002 minutes
Aug.19, 2002 minutes
2002 Annual homeowners meeting
1999 Annual homeowners meeting

MINUTES OF SECRET WOODS HOMEOWNERS ASSOCIATION MEETING
DATE: April 11, 2011
LOCATION: 3153 Secret Woods Trail West
BOARD MEMBERS PRESENT: Gary Bassett, Katherine Frazier, David Hargnett, Ross Thompson , Beth Reiney, and Rob Hagen.
NEIGHBORS PRESENT: Bryon DeLong

Meeting was called to order at 6:02pm. The minutes from the March 2011 board meeting were accepted as written. The financial statement prepared by Rob Hagen was accepted as written.

OLD BUSINESS:

POOL LEAK: American Leak Detector found a broken conduit in the light fixture at the shallow end of the pool. The leak was repaired, and the light fixture was sealed.

IRRIGATION SYSTEM: Installation of the new and improved irrigation system was completed last month. The final stage of installing a rain sensor will be completed on Friday.

FOUNTAIN REPAIR: Innovative Fountain Repair has completed the installation of a new pump in the smaller pond.

POOL PUMP: A new pool pump has been installed by Hammerhead Pools. The previous pump was still under warranty, therefore, the only charge to our association was for installation labor.

POOL DECK PAINTING: Bids will be gathered for presentation next month for power washing, caulking and painting the deck around the pool.

MAILBOX RENOVATION: The board has received one bid for the renovation of the mailbox area. We will request bids from two other sources: Mann’s Roofing and Construction, and Terry Trussell.

LOOSE TENNIS SCREENS: Three teenaged boys were observed pushing up the tennis fence and rolling under it to obtain access to the swimming pool. The board is looking into bids to anchor the fence. Meanwhile, if any neighbor sees these boys rolling under the
fence, or observes them in the pool, please contact the non-emergency police number: 904/630-0500.

ANNUAL MEETING: The Secret Woods Homeowners Association annual meeting will be held Monday, May 9, at 7:00p.m. at the Southpoint Baptist Church activity building. Please plan to attend or fill out the proxy form and give to someone who plans to attend. We must have 42 households represented to be able to conduct the required business.

NEW BUSINESS:

HOA INSURANCE: Bids are being gathered for comparison for the homeowners association insurance, including liability, coverage of the pool and poolhouse and worker’s comp for outside contractors. A selection of the insurance carrier will be made this week.

FLAG POLE PARTS: Pieces of the flagpole were in need of replacement after our last storm. The parts have been put in place and our flag is now at the required height. The light that shines on our flag is not working and a new bulb will be inserted this week.

With all matters discussed and no further business at hand, the meeting was adjourned at 7:15 p.m.

The next board meeting will be held Monday, May 9, 2011, 7:00 p.m. at Southpoint Baptist Church.

Respectfully submitted,

Katherine Frazier
Secretary

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