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MONTHLY MEETING OCTOBER 9, 2006 CALL TO ORDER: 6:30 p.m. Board Members Attending: Katherine Frazier; Mary Loving; Susie Wnuk; Wayne Williams; Dale Elzie Homeowners Attending: Jim Huttle; Byron Delong; John Loving MINUTES: The minutes of the September 11, 2006 meeting were read and approved with minor changes. TREASURER’S REPORT: Beginning Balance: $30,697.87 Expenses: 2,459.06 Ending Balance: 28,238.81 The treasure’s report was read and accepted. Copies of the treasurer’s report are available upon request. UNFINISHED BUSINESS: Electrician/ Pond Fountain: The pond fountain was repaired and is now in good working order. The back lights were repaired and 75 watt bulbs replaced the 100 watt bulbs. The timers have been installed. They are set for 20 minutes. Motion sensor lights have also been installed. The cost will be $8346.00 and an additional $500.00 was allotted for the necessary chemicals. The board is also accepting proposals for pool cleaning contracts and our present pool cleaning company will receive a letter concerning this matter. Commercial Sign on Truck: One homeowner is in partial compliance, by covering up the vehicle signage with panels placed over the signage. That homeowner stated he would need to do that until he gets a smaller vehicle, which would then fit in that garage. There are two other homeowners who continue to be in noncompliance with this policy. Letters have been mailed to them and follow up letters will be mailed to them. Architectural Committee: A/C in Wall (not facing the street): A homeowner installed a window unit on the side of the garage, visible from the street. A letter is being mailed to that homeowner to take steps to remove that A/C. Swing Set: A homeowner has requested installing a swing set in that back yard. Specifics of the swing set were requested but, by meeting date, had not yet been received. A homeowner has requested an addition of a family room. The architectural committee presented the homeowner with a list of questions and are waiting for that reply. Homeowners who are considering making changes or additions or encouraged to first contact the architectural committee. This will prevent unnecessary expense and delay on part of the homeowner and will ensure proper compliance. *It was brought to the attention of the board that at least one homeowner, who received a letter about lawn condition (nine letters were mailed addressing the lawn concerns), replied with a letter which contained vulgar, derisive, and coarse language. That type of language is most inappropriate and should not be used in any correspondence to the board. Should this continue, the matter will be referred to the Association attorney. Newsletter: Dale Elzie volunteered to chair this committee. We want to have the first addition ready for December 2006. If you have items you would like included such as birthdays, anniversaries, holiday recipes, etc., please provide that written information to a board member. Pool: Katherine Frazier updated the pool status. The Better Business Bureau was contacted. Crown Pool has been in business for 11 years and has no complaints. Crown Pool has been a member of the Better Business Bureau for three years. Three references were called. One reference returned that call and gave Crown Pool a very high recommendation. The other two had not returned the calls. Based on the report from Ms. Frazier, the board approved hiring Crown Pool to complete the pool repairs. NEW BUSINESS: A homeowner has installed a storage bin on the side near the front of the garage door. All homeowners are reminded that sheds are not an approved item. A letter will be mailed to that homeowner. Luminaria: It was voted to have luminaria this year. The block captains will be organizing this. The date selected is December 23, 2005. The materials are being organized. Flag: The new flag is being installed. Covenant Review: The board decided that it is now time to begin the process of reviewing the covenant to help insure the proper understanding, reflect the changing technologies, and help make the covenant a more beneficial instrument to help maintain the loveliness of our neighborhood and maintain property values. Each board member will review the covenant and bring to the next meeting the top five priorities. The board will then prioritize these lists. This was determined to be an appropriate and manageable way to proceed with covenant review. The next meeting will be Monday, November 13, 2006 at 6:30 p.m. This meeting was adjourned at 8:07 p.m.
Dale A. Elzie |
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