Archived minutes January/February 2008 November 11, 2007 October 8, 2007 September 10, 2007 August 13, 2007 July 9, 2007 June 11, 2007 May 2007 - Annual Homeowners Meeting March/April 2007 minutes February 12, 2007 January 8, 2007 December 12, 2006 November 13, 2006 October 9, 2006 September 11, 2006 August 14, 2006 July 10, 2006 June 12, 2006 May 22, 2006 2006 Annual homeowners minutes April 10, 2006 March 20, 2006 February 13, 2006 January 9, 2006 December 12, 2005 November 14, 2005 October 10, 2005 September 12, 2005 August 15, 2005 July 11, 2005 Annual Homeowners Meeting, June 20, 2005 June 13, 2005 May 9, 2005 April 11, 2005 March 7, 2005 February 14, 2005 January 10, 2005 December 13, 2004 November 8, 2004 October 11, 2004 September 13, 2004 August 9, 2004 July 12, 2004 Annual Homeowners Meeting, June 14, 2004 May 10, 2004 April 12, 2004 March 8, 2004 February 16, 2004 January 12, 2004 December 8, 2003 November 3, 2003 October 6, 2003 Sept. 23, 2003 Annual Homeowners Meeting September 8, 2003 August 11, 2003 July 14, 2003 May 12, 2003 April 14, 2003 March 10, 2003 February 3, 2003 minutes January 13, 2003 minutes  November 04, 2002 minutes August 19, 2002 minutes 2002 Annual homeowners meeting 1999 Annual homeowners meeting

Webmaster's note: The April and December minutes are being combined because the December minutes were received until after the March minutes had been published.

MINUTES OF SECRET WOODS NEIGHBORHOOD ASSOCIATION MEETING

 DATE:  April 14, 2009

LOCATION:  Publix Meeting Room

BOARD MEMBERS PRESENT:   Wayne Williams,  Katherine Frazier,  Mary Loving  and Gary Bassett.

HOMEOWNERS PRESENT:  Byron DeLong , John Loving and John Sittig.

 Meeting was called to order; minutes from the March 10, 2008 meeting were read.  When a mistake stating the annual dues were $350 was corrected to read $300  the minutes were accepted.  The treasurers’ report was also read and accepted.

 UNFINISHED BUSINESS:

 *Pool regulations:  To comply with the pool regulations new signage stating the depth of the pool has been installed.  Cushioned stoppers between the pool ladder and the pool wall have been installed to prevent injury. All requirements by the City of Jacksonville pool inspectors  have been met.

 *Annual Letter:  A huge thank-you to Wayne Williams for composing and printing the annual letter, and another huge thank-you to John and Mary Loving for folding, stuffing , stamping and mailing the letters.  It takes many hours to accomplish this annual project and the board is very thankful to Wayne, John and Mary for their time.

 *Pond Pump:  The pond pump ropes were cut by vandals which caused the pump to drift to shallow water.  Mud was sucked into the pump which is now inoperable.  The board voted to gather bids on having the pump cleaned, repaired, and replaced in the center of the pond with an anchor.  A maximum of $400 expenditure was accepted.

 *Pool service:  A vote was made to receive bids for the annual contract for the pool service.  These bids will be brought to the next board meeting.

 *Pressure washing::  Bids for pressure washing the pool deck, remaining pool chairs, and the lattice work at the mail boxes will be gathered and presented at the next board meeting.

 *Table Umbrellas:  Four new table umbrellas are needed at the pool.  Gary Bassett will price and purchase with an expenditure of no more than $250.

 *Pool chairs:  It was determined that the pool area needs a minimum of 12 new chairs.  These will be priced and purchased as well.

 *Water cooler:  The water cooler at the pool is in need of repair.  It was determined that the repairs are costly and perhaps a new cooler should be purchased.  Bids will be taken and presented at the next board meeting.

 *Chili Cook-off:  Residents who participated had a delightful time, and many thank-you’s have been received.  A special thank you to Skip Cooney for getting the gift certificates for the prizes, to Bill Champion for supplying the great music, to Jim Huttle for organizing the basketball tournament, to Gary Bassett and his daughters for sharing their musical talents, to Beth Reiney for purchasing  and storing the cold drinks,  and to all others who set up tables, assisted with the bounce house, and cleaned the area.

*New Board Members:  New volunteer board members are critically needed as most of the current board members will have completed their terms.  A notice will be posted on the bulletin board to request interested homeowners to volunteer for the board.

NEW BUSINESS:

 *Annual Meeting:  Our annual Secret Woods Neighborhood Association Meeting will be held on Monday May 5, 2008 at Southpoint Baptist Church – 6:30PM til 8:30PM.

 *Garage Sale:  The neighborhood garage sale will be held Saturday, April 26 from 7:00AM – 3:00PM.  An ad will be placed in the Times-Union and signs will be placed at busy intersections the morning of the event. 

 *Association Liability Insurance:  The board accepted the new annual fee of $4,307.80 from Bushong Insurance Assocation, Inc. for our liability insurance.

 The next board meeting will be the annual meeting held at Southpoint Baptist Church on Monday, May 5, 2008 from 6:30PM – 8:30PM.

*Meeting was adjourned at 8:20PM.

Respectfully submitted,

Katherine Frazier
Vice President/Acting Secretary

MINUTES OF SECRET WOODS NEIGHBORHOOD ASSOCIATION MEETING

 

DATE:  December 10, 2007

LOCATION:  Publix Meeting Room

 BOARD MEMBERS PRESENT:   Wayne Williams, Mary Loving, Katherine Frazier, Gary Bassett, Ken Peterson, Jim Huttle.

 HOMEOWNERS PRESENT:  John Loving,  Byron DeLong.

 Meeting was called to order; minutes from November 12, 2007 were read and amended. The amendment was needed to clarify that the pump in the back pond had been replaced, not cleaned and repaired as stated.  The minutes were accepted with the amendment. The monthly treasurers’ report was also read and accepted.

 UNFINISHED BUSINESS:

 *Luminary planning:  Cheryl Lemine has graciously accepted the responsibility of organizing the luminary event.  With the assistance of John Sittig and the neighborhood block captains, this project is underway.  It was recommended that longer-lasting candles be purchased this year and the board voted to spend the additional $200 to purchase candles that would burn for 5 hours.

 Each block captain will be responsible for the delivery of the bags and candles.  The homeowner will be responsible for filling their bags with sand that will be at the pool area.  More information will be posted on the bulletin board.

 *Holiday decorations:  Marianne Pophal, along with other neighbors, will place our Signs of Distinction in the yards they feel best exemplify the Holiday Decorating categories of:

                                                 Traditional display

                                                 Creative design

                                                 Multi-cultural

                                                 Architectural

                                                 Unlit decorations

                                                 Best door

NEW BUSINESS:

 *Work day:  Our fences along the front and back entrances are in need of painting.  A neighborhood work day was suggested as  a means to get the work done without further expenses.

 *Basketball court:  The foul lane for the basketball court will be painted by neighborhood volunteers.

 *Light on sign:  The broken light on the back entrance sign will be repaired.

 *Pool inspection:  A new pool inspector visited our pool and explained our pool area is in need of some minor changes:

 1.     Place two No Diving signs in the pool area.

2.    Pool rules must be written in larger lettering and placed in the correct location in the pool area.

3.    Bumper guards need to be installed on the pool ladder.

4.    Change pool depth marker from 5 ½ ft. to 5ft 6in.

5.    Place sign stating No food, No drink and No glass at pool area.

*Request for fence:  Our new neighbors at 7380 Secret Woods Drive have filed a request with our architectural committee to build a fence in their back yard.

 Next board meeting will be January 14, 2008.

Meeting was adjourned at 7:30pm.

Respectfully submitted,

 Katherine Frazier
Vice President/Acting Secretary