MINUTES OF SECRET WOODS HOMEOWNERS ASSOCIATION MEETING

DATE: April 13, 2009
LOCATION: Publix Meeting Room
BOARD MEMBERS PRESENT: Gary Bassett, Ross Thompson, Katherine Frazier, David Hargnett, Shon Graham, Rob Hagen, Beth Reiney

HOMEOWNERS PRESENT: Byron DeLong, John Cox, Tracy Winfree

Meeting was called to order; minutes from the March 9, 2009 monthly meeting were read and accepted. The treasurer’s March report was read and accepted.

UNFINISHED BUSINESS:

*ANNUAL MEETING PREPARATION: The date of Monday, May 11, 2009 was confirmed for our annual homeowners association meeting. The meeting will be held in the social hall of Southpoint Baptist Church and will begin at 7:00pm. A sign-in sheet will be manned by Ross Thompson as a count of attendees and proxies is vital to verify a quorum. Pat Parrish will prepare the annual financial statement; Beth Reiney will bring refreshments; Dave Hargnett will purchase name tags and Gary Bassett will make preparations for a paper ballot if needed. Both Gary Bassett’s and Katherine Frazier’s terms will end in May; each has offered to stay on the board for another three year term if elected.

*WORK DAY IN APRIL: Saturday, April 18 has been chosen as the neighborhood work day. Volunteers should meet in the parking lot at 8:00am and plan to assist with clean up along the fence row. Several dead trees need removing as well as leaves and debris need to be raked and bagged. This clean up day is much needed after our recent storm. Rob Hagen, Ross Thompson, David Hargnett and Shon Graham have agreed to head the workforce on our clean up day. Neighbors should bring their rakes, chainsaws, lawn bags and clippers. The work should be done by noon with the board providing pizza, water and soft drinks for lunch.

*POOL UMBRELLAS: There is an ongoing problem with the lack of longevity of our pool umbrellas. After research by Rob Hagen and Shon Graham regarding cost versus reliability the board voted to spend up to $200 each on commercial grade umbrellas but purchase only two at this time. An installation committee is needed to devise a way to lock the umbrellas into the tables to prevent theft.

NEW BUSINESS:

*COVENANT ISSUES: John Cox presented to the board a request for assistance to remove the dilapidated fence along the back of his property (Lot #66) and the Zidan’s property (Lot #61). The fence, belonging to Lot #61, has caused drain obstruction and is currently in disrepair. After several discussions between the neighbors brought no results, the board will send a letter to the Zidan’s with a 30 day notice to remove the fence.

*COMMUNITY MAINTENANCE: On going maintenance is needed in our public areas to keep our pool, tennis courts, fountains, entrances, and security lights in good working condition. The lock on the men’s room at the pool is not working; Rob Hagen and Ross Thompson will work on that project this week. Our pond fountains are not working again; Gary Bassett will contact another fountain repair company to inspect our fountains and give the board a bid on repairs. The lights at the tennis court are out, and the entire pool area needs power washing prior to summer. These are projects that will be handled as quickly as possible.

MISCELLANEOUS:

*POOL DRAIN: Crown Pools has not installed our mandatory pool drain cover and another call to them will be made this week.

*GARAGE SALE: Several neighbors have requested another neighborhood garage sale. With the March Luau and the April neighborhood clean up day it was decided to wait until September to host a garage sale.

*FIRE HYDRANTS: A request was made to JEA to paint our fire hydrants.

The next board meeting will be held Monday, May 11, 2009 at the Southpoint Baptist Church Social Hall at 7:00pm.

*Meeting was adjourned at 7:55 pm.

Respectfully submitted,

Katherine Frazier, Secretary
Secret Woods Homeowners Association