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MINUTES OF SECRET WOODS HOMEOWNERS ASSOCIATION MEETING
DATE: July 13, 2009 LOCATION: Publix Meeting Room BOARD MEMBERS PRESENT: Gary Bassett, Katherine Frazier, David Hargnett, Rob Hagen, Beth Reiney HOMEOWNERS PRESENT: Bryon DeLong, Joe Miller Meeting was called to order at 6:00 p.m. The minutes from the June board meeting were accepted as written. The financial statement prepared by Pat Parrish was accepted as written OLD BUSINESS: *LIGHTS AT TENNIS COURT: Due to the continued problem with the non-functioning lights at the tennis court, an electrical repair company was called. It was determined that the underground wiring was in need of repair. A ground fault interrupt was installed creating a direct barrier enclosing the conduit. Also installed was a case box around the timer. As these were safety issues the board felt this repair needed immediate attention. *UMBRELLAS: Our fourth umbrella was installed at the pool area utilizing all the previously purchased umbrellas. *FOUNTAINS: The front fountain appears to be tripping a breaker each time it comes on. With continued mechanical and electrical issues regarding the fountains the board considered obtaining an annual maintenance contract from a reputable company. The first bid seemed too expensive and the contract too binding. It was decided to continue searching for bids but meanwhile have the breaker box checked and repaired if needed. *POWER WASHING: The board will continue to get bids for an annual contract to have the pool deck, pool furniture and tennis courts power washed on a three to four times a year basis. David Hargnett, a neighbor and board member, has withdrawn his bid. Beth Reiney will obtain a bid from Rick who maintains our common grounds. *SECRET WOODS WEBSITE ADS: After last month’s discussion regarding residents advertising their businesses on the website, Bill Bortzfield was contacted for his input. He was most receptive to the idea but requested written guidelines from the board. A listing of the parameters to be used for placing ads on the Secret Woods website will be an addendum to these minutes and placed on the bulletin board as well as on the website. *UPCOMING SOCIAL EVENTS: A brief discussion continued regarding our next event which is our annual garage sale to be held on Saturday, September 19 from 7:00am to 2:00pm. A pool side party will begin at 4:00pm with more details to follow. *2009-2010 BUDGET: The annual budget for the association will be presented at next month’s meeting. NEW BUSINESS: * FORECLOSURE: Secret Woods Homeowners Association has been named as a defendant in the upcoming foreclosure proceedings on Lot #105. Due to the legalities involved the board unanimously voted to turn the proceedings over to our attorney. *AUTOMATIC DOOR CLOSURES: It was brought to the attention of the board that the restroom doors at the pool are propped open which presents a rather unsightly view for all . When automatic door closures were suggested it was discussed that the entire restrooms need a facelift. It was decided to make this a late fall project that would include painting each restroom, installing air vents in the ceiling, installing hooks for towels and clothes and possibly floor mats. A budget not to exceed $1,000 was agreed by the board for the restroom project with the labor being done by volunteer neighbors. MISCELLANEOUS: *LOCK ON POOL GATE: Joe Miller came to the meeting with liability concerns as the pool gate is not latching . This issue will be immediately addressed by the board. *DRAIN COVER: Crown Pools has not installed our pool drain cover. A call to Crown will be made to see if the covers are now available and to schedule installation. *NEW DIRECTORY: An updated directory will be published and distributed to each neighbor before the September board meeting. *CHAIR CUSHION ORDERED: One of the chair cushions on the new pool side chairs has been cut. A new cushion has been ordered and will be put in place upon arrival. *COMPLIANCE LETTERS: Several neighbors are not in compliance with the covenants and letters from the board will be sent. Another letter will be sent to Lot 61 regarding removal or repair of their fence. *ANNOUNCEMENT BOARD AT ENTRANCES: The board is getting ideas and pricing on building two announcement boards that will be placed at each entrance of the neighborhood. These small structures will be similar to the ones at the entrances to Secret Cove. Further discussion and plans will be presented at the next board meeting. With all matters discussed, and no further business at hand, the meeting was adjourned at 7:25pm. The next board meeting will be held Monday, August 10, 2009 at the Publix Meeting Room at 6:00PM. Respectfully submitted, Katherine Frazier, Secretary MINUTES OF SECRET WOODS HOMEOWNERS ASSOCIATION MEETING DATE: June 8, 2009 LOCATION: Publix Meeting Room BOARD MEMBERS PRESENT: Gary Bassett, Ross Thompson, Katherine Frazier, David Hargnett, Shon Graham, Rob Hagen, Beth Reiney HOMEOWNERS PRESENT: Bryon DeLong, Joe Reiney Meeting was called to order at 6:00 p.m. The minutes from the May board meeting were accepted as written. The financial statement prepared by Pat Parrish was accepted as written. A report regarding annual dues shows only three homeowners have not paid at the time of the meeting. OLD BUSINESS: *COVENANT ISSUES: The debris and brush have been completely removed from Lot #61 according to the request made by the board. However, the fence has not been repaired or removed. No action was taken by the board at this time. *LIGHTS AT TENNIS COURT: Rob Hagen has volunteered to repair the lights at the tennis courts. This should be accomplished within the next week. *FOUNTAINS: A new fountain repair company has been secured by the board. The fountain in the back pond has been removed for repair and should be re-installed within several weeks. *UMBRELLAS AT THE POOL: The elements have destroyed two of the umbrellas at the pool. These have been removed and two new umbrellas have been installed. *POWER WASHING: David Hargnett, a neighbor and board member, has presented the board with a bid to power wash our pool area, tennis courts and pool furniture. His proposal suggests four deck cleanings a year, with the pool furniture being cleaned twice a year, and the tennis courts and parking lot cleaned on an as needed basis. The board voted to have David clean the deck and furniture now, but to compare pricing with Rick our maintenance/lawn caretaker before a final decision is made. *STORM WATER RUNOFF DISCOUNT: In an attempt to obtain discounts on the storm water tax, the board has learned that in order to get a discount our neighborhood must first have a permit. Unfortunately Secret Woods was built before these permits were issued. To obtain a permit, the city must survey our entire area and the possibilities are strong that water run-off, drains, ponds, and creeks have been altered over the years. If this is the case, the city could enforce fines. It was, therefore, concluded by the board that it was in the best interest of the neighborhood to not pursue this issue. *SECRET WOODS WEBSITE ADS: A proposal was brought to the board for review regarding small, at-home businesses in the neighborhood having permission to advertise on the Secret Woods website. After discussion it was decided that David Hargnett and Katherine Frazier should meet with Bill Bortzfield, our webmaster, to see if this would be viable. The results of that meeting will be discussed at the July board meeting. *UPCOMING SOCIAL EVENTS: The social calendar for Secret Woods events was set with the following dates: **Sat. September 19 - Garage Sale - 7:00am - 2:00pm Block Party - 4:00pm - ? **Sat. November 14 - Chili Cook-Off - 4:00pm - 7:00pm **Wed. December 16 - Judging of Holiday Decorations **Sat. December 19 - Luminary Night **Sat. March 27, ’10 - Spring Fling - Luau With all matters discussed, and no further business at hand, the meeting was adjourned at 7:15pm. The next board meeting will be held Monday, July 13, 2009 at the Publix Meeting Room at 6:00PM. Respectfully submitted, Katherine Frazier, Secretary |
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