MINUTES OF SECRET WOODS HOMEOWNERS ASSOCIATION MEETING

DATE: October 12, 2009
LOCATION: Publix Meeting Room
BOARD MEMBERS PRESENT: Gary Bassett, Katherine Frazier, David Hargnett, , Beth Reiney, Ross Thompson, Shon Graham, Rob Hagen
HOMEOWNERS PRESENT: Bryon DeLong

Meeting was called to order at 6:00 p.m. The minutes from the September board meeting were accepted as written. The financial statement prepared by Pat Parrish was accepted as written.

OLD BUSINESS:

*MONTHLY UPDATE: (1) A huge thank you to Mark Lemmenes who recommended an electrician who repaired our security lights at no charge. (2) Another huge thank you to Beth Reiney who steered the garage sale and pool party and to all other board members who assisted in this fun event. (3) Annual budget has not been completed at this time, and was forwarded to November’s meeting.

*ANNOUNCEMENT BOARD AT ENTRANCES: Beth Reiney researched the cost of a signage board for each entrance to announce our neighborhood activities. The approximate cost of each board is $275 (not including shipping). This cost includes the notice board , 2’ x 3’, enclosed with a glass door , sealed, locked, and with a set of letters. Shon Graham and David Hargnett have volunteered to build a stand, complete with a small roof, to house these announcement signs. The board approved $1,000 expenditure for two completed announcement signs and stands.

*PRESSURE WASHING: It was brought to the board’s attention that the mailbox area has not been pressure washed. Another request will be made to Rick, our yard man.

NEW BUSINESS:

*ANNUAL CHILI COOKOFF: The date of Saturday November 14, 2009 from 4:00pm to 7:00pm has been selected as the date of our neighborhood chili cookoff. Ross Thompson has accepted the lead on this fun annual chili competition. A sign up sheet will be posted on the bulletin board and all neighbors are encouraged to come and join in the fun. Music, prizes, and the Bounce House are now scheduled for the event. More details will be confirmed at the November meeting.



MISCELLANEOUS:

FALL WORK DAY: It was determined that our fall work day should include the cleaning out and organizing of the pool maintenance room. It was discussed that perhaps shelving could be built or purchased to help utilize the space in the room.

HANDY MAN ON CALL: With the pool restrooms needing an update, the board decided to make a list of items that needed attention and get several bids from recommended handy men. The projects for the restrooms include: automatic door closures, replacing the broken toilet paper holders, installing soap dispensers, repairing or replacing the air freshners, install a board with towel hooks in each restroom, and paint both rooms. These bids will be brought to the November meeting.

BIDS FOR CLEANING POOL RESTROOMS: It was also discussed getting new bids for the cleaning of the pool restrooms. These bids will be brought to the November meeting.

With all matters discussed and no further business at hand, the meeting was adjourned at 6:50PM.

The next board meeting will be held Monday, November 9, 2009 at the Publix Meeting Room at 6:00PM.

Respectfully submitted,

Katherine Frazier,
Secretary