MINUTES OF SECRET WOODS HOMEOWNERS ASSOCIATION
MEETING
DATE: July 11, 2011
LOCATION: 3153 Secret Woods Trail West
BOARD MEMBERS PRESENT: Gary Bassett, Katherine Frazier, Ross Thompson , Rob Hagen, Mark Wnuk, and David Theus.
NEIGHBORS PRESENT: Bryon DeLong, Marianne Pophel, Bob Anderson, Jim Cowling, John Loving, David Hargnett, Dan Flynn

Meeting was called to order at 6:02pm. The minutes from the June 2011 Board Meeting were accepted as written. The financial statement prepared by Rob Hagen was accepted as written.

OLD BUSINESS:

SHEDS; ENFORCEMENT, COVENANT CHANGE: With several requests from homeowners to modify the existing restrictions regarding sheds and outbuildings, the board has voted to undertake the challenges regarding this issue. A draft letter and ballot were prepared and presented to the board for comments and revisions. It was voted to accept the proposed letter offering the opportunity for the residents to modify the Covenants and Restrictions regarding our present policies on sheds. The letter and ballot will be mailed to each homeowner with a request for the ballot to be returned by August 30, 2011.

POOL MAINTENANCE: After many complaints regarding the condition of the pool water, the board dismissed the current pool maintenance company and hired Paradise Pools. Our new service person spent two hours cleaning and bleaching the inner rim of the pool as well as the immediate walk way around the pool. The area is now very clean even though the tiles are old and have lost their luster. The cost for our new pool service is $610 per month; all chemicals are included. A 10% discount for parts and labor not covered by their regular maintenance visits is also included. During the peak summer months the service will be in place on a three times a week basis, dropping to twice a week service in the winter months.

DUCKS IN THE POOL: Research was done by David Theus on ways to discourage the ducks from swimming in our pool. Alarms and netting were ruled out; discussion regarding a liquid that would be put in the pool that would make the ducks not want to land brought about many questions. It was decided to let the new pool maintenance company suggest and implement their remedies.

POOL DECK PAINTING: The decking around the pool needs to be painted and the board will get a bid from Paradise Pools.

MAIL BOX RENOVATION: Terry Trussel will give us a bid on the mail box renovation. The area needs a makeover that will include possibly making the mailboxes more even and sturdy, new siding, removal of the lattice, and fresh paint. One bid has been received and the board will discuss Mr. Trussel’s bid next month.

DEAD PINE TREE: After many calls to the city regarding the very large dead pine tree at the corner of Tiger Hole and Goodnow, another request has been made. Hopefully the city will remove this tree within the next two weeks as promised.


NEW BUSINESS:

NO FISHING: Once again residents are asking the three boys on the golf cart to leave our neighborhood. They continue to fish in our ponds and destroy property immediately around the ponds. It was learned this week that the Fish and Wildlife Commission may have more jurisdiction over our issues with these trespassers. More to follow after the August board meeting.

FISHING FOR RESIDENTS: While discussing the trespassers the issue of whether residents with their children and grandchildren could fish in the ponds. It was discussed and recommended that our neighborhood should enjoy our ponds and are welcome to fish with their children and grandchildren. Please make it a ‘catch and release’ fishing adventure.

MISCELLANEOUS:

LETTERS FOR SIGNS: After researching locally for replacement letters for our signs, it was determined that our best resource will be to order the letters on –line. Bryon Delong will let the board know when he is in need of new letters.

POOL KEYS: More vandalism in the pool and tennis court areas has prompted the board to consider re-keying the pool gate. Other avenues were discussed such as installing a keypad with the code being changed monthly or installing a mechanism to swipe cards. Mark Wnuk volunteered to research our options and costing and will report his findings next month.

CHAIN LINK FENCE: After a $500 bid was received to repair and reinforce our chain link fence by installing bottom rails, the board determined that residents could handle this repair and installation on a neighborhood work day. This repair is needed to prevent trespassers from rolling under the chain link fence to gain access to our pool.

POOL COMMITTEE: After meeting with several pool companies and spending many hours learning about the pool maintenance, Ross Thompson has seen the need for a pool committee. He has graciously volunteered to be the chairman of this committee while Dan Flynn offered to join the committee. Beth Reiney had offered in the past to be involved with the pool upkeep and hopefully she will join this newly formed committee.

THANK YOU FROM MARIANNE: Marianne Pophel joined the meeting to bring her receipts for the plants that she tirelessly maintains at the front gate. We are so grateful for her volunteer gardening services and she is so appreciative of the new water outlets for the esplanade.

FISCAL YEAR STATEMENT: It is required by our covenants that an accountant review our association’s financial statements on an annual basis. The board voted to have Debbie’s Accounting on Southside Blvd. to review our financial records and issue a financial statement for the past fiscal year. Rob Hagen will follow up with this company and present the board with his findings.


With all matters discussed and no further business at hand, the meeting was adjourned at 7:24 p.m.

The next board meeting will be held Monday, August 8, 2011, 6:00 p.m. at 3153 Secret Woods Trail West.

Respectfully submitted,

Katherine Frazier
Secretary