MINUTES OF SECRET WOODS HOMEOWNERS ASSOCIATION MEETING
DATE: November 14, 2011
LOCATION: 3153 Secret Woods Trail West
BOARD MEMBERS PRESENT: Gary Bassett, Katherine Frazier, Rob Hagen, Mark Wnuk, David Theus, Ross Thompson and Jamie Montgomery.
NEIGHBORS PRESENT: Byron DeLong, Marianne Pophal, and Dan Flynn.

Meeting was called to order at 6:01 p.m. The minutes from the October 2011 board meeting were accepted as written. The financial statement prepared by Rob Hagen was accepted as written.

OLD BUSINESS:

POOL MAINTENANCE: A meeting with Paradise Pools was held with Ross Thompson to address future pool renovations. A brief overview follows:

1. Install pool pavers over existing pool deck - $16,295.00
Sand and seal new pavers - $3245.00 - OR
2. Remove top layer of painted deck surface, seal cracks, re-texture
with acrylic texture including sealant - $9295.00
3. Install new pool lights, transformer and timer, partial drainage of
pool, some excavation and drywall removal in storage room - $2795.00
NOTE: A 10% discount would be given on above prices.
4. Clean pool surface of calcium and mineral deposits, hand wash, buff and
vacuum area, refill pool - $1833.00
Install four “no diving” and depth markers on top of raised beam - $785.00

These renovations are needed but not immediately. The board chose to postpone any undue expenditures on the pool until next year. It was decided that a new product for cleaning surfaces would be tried along with power washing to remove mildew and debris from the pool deck. David Theuss has volunteered to begin the work around the pool with Ross Thompson and Rob Hagen offering to assist on this project.

MAILBOX RENOVATION: Rob Hagen will provide a new and updated bid for the proposed mailbox renovation. The board anticipates this project to be completed during the winter months.

FOUNTAIN REPAIR: Jamie Montgomery, along with Ross Thompson and Rob Hagen, met with Innovative Fountain Services, Inc. to understand completely the issues we are having with our fountain pumps. The pump and motor for the front pond were replaced in June 2010. They lasted 14 months; 2 months out of warranty. After testing the equipment it was determined the pump is burned up, and the motor is running at 70% capacity. After much discussion about the causes the condition of the pond seems to be the problem. The pond water is full of algae and debris that is sucked into the pump and motor which causes both to work harder than designed to do.

The cost to replace the pump and motor is $2,735.66. Innovative Ponds strongly suggests a maintenance contract to have the pump cleaned and the motor checked on a quarterly basis. They assured the board this would prolong the life of the equipment. The cost of the maintenance contract for the front pond is $196.26/quarter, or $299.97/quarter for both ponds. We currently have a contract with The Lake Doctors for our ponds to be treated for various algaes. However, the treatments are not long-lasting and algae is growing. Jamie Montgomery will discuss our service with The Lake Doctors and will advise the board if further treatment is needed and the cost.

Before the board approved of the bid we will obtain a bid from The Lake Doctors to replace the pump and motor, and to supply an equipment maintenance contract. As soon as this bid is received, the board will have a better idea of which direction to go.

NEW BUSINESS

SOCIAL CALENDAR: Our December dates for the neighborhood activites were confirmed. Wednesday, December 14 will be the date of the Christmas decoration judging, and Saturday, December 17, will be our annual luminary evening. The kits of luminary candles will be distributed the weekend of December 10th and 11th, with the sand being delivered at the pool parking lot on Monday, December 12th. Instructions will be included in the luminary kit.

JUNIPERS FOR FRONT ENTRANCE: Marianne Pophal, who maintains our front entrance, has requested two juniper trees to replace the rose bushes that are not doing well. The board approved an expenditure up to $150 for two trees. Rob Thompson will take his truck to the nursery to deliver the trees.

MISCELLANEOUS:

LETTERS IN SIGNAGE BOARDS: The letters in the signage boards are becoming brittle and breaking from sun exposure. Bryon DeLong, who maintains our signage boards, along with Mark Wnuk, will shop for UV film to place over the plexi-glass door fronts. The plexi-glass on the signage board at the back entrance will also be replaced.
COVENANT VIOLATIONS: Several neighbors yards and vehicles are in violation of our restrictions. This is a request from the board to please clean up your property, cover vehicle signage, and come within the guidelines that are set forth in our covenants. The board is requesting that neighbors follow the covenants that state trash barrels and recycle bins are not to be put in the street before 2:00 p.m. on Sunday for Monday pick-up.


With all matters discussed and no further business at hand, the meeting was adjourned at 7:45 p.m.

The next board meeting will be held Monday, December 12, 2011, 6:00 p.m. at 3153 Secret Woods Trail West.

Respectfully submitted,

Katherine Frazier
Secretary